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Background Check Process

Coast Guard Academy’s policy on background screening now requires all adults (everyone 21 and above living in the home) who volunteer to mentor, teach, coach or sponsor cadets, whether on or off Coast Guard Academy grounds, to be screened every five years. They are required to provide personal information (name, birth date and social security number) for the purpose of conducting a criminal background check.

Sponsor Family designations fall into several different categories. Below are the guidelines to help you determine how best to meet the background screening requirement:

  • If you are Coast Guard active duty you do not need to apply for an additional background check. You will be vetted through the Coast Guard system by CWO3 Gibson.
  • If you are a Civilian working for the Coast Guard you do not need to apply for an additional background check. You will be vetted through the Coast Guard system by CWO3 Gibson.
  • If you are non-Coast Guard active duty you are required to provide proof of a current security clearance or National Agency Check to CWO3 Gibson.
  • If you are non-Coast Guard civilian who has a current security clearance or National Agency check, you are required to provide proof to CWO3 Gibson.
  • All civilians in the families who are 18 years or older and do not have a security clearance or a National Agency Check are required to be vetted through Iproveit, the third party vendor hired by the Coast Guard Academy for the vetting process.

The Security Officer at the Coast Guard Academy, CWO3 Chris Gibson, can be reached at [email protected].

Below are the instructions for accessing the Iproveit website and completing the Background Check process Please go to the following secure website: Background Check Application.

  1. Select APPLY under USCG SPONSOR FAMILY PROGRAM for full background screen.
  2. Populate each space provided unless it does not apply.
  3. If you have alias names or maiden names, then please select "add" and fill in space provided. If not, then proceed to address boxes.
  4. Select the I Agree Statement at the bottom, then select Submit.
  5. The verification service/request is complete.
  6. Review completed results.
  7. Notify the administrator or customer of service completion via email. The customer may login to retrieve results which generally take a day but can take up to a week to finalize.

Once verified you will not be required to be vetted again for five years.